Proxy Planning
Deliver Initial Drafts of **Meeting Documents to Company
Day one
Immediately Request NOBO Lists from Broadridge:
add 3 days
Receive Initial Comments from Company:
add 3 weeks
Deliver Revised Drafts of Meeting Documents to Company:
add 5 days
Receive Final Comments from Company:
add 7 days
Finalize Meeting Documents:
add 2 days
Notice given to Transfer Agent for Processing
add 1 day
Deliver Copies of Meeting Documents to Transfer Agent:
add 2 days
Process Record Date for Eligibility:
add 7 days
Transfer Agent to Mail Copies of Notice and/or Meeting Documents to

• These materials must be sent 30 days prior to meeting if
Full Delivery Option chosen or,
add 34 days
• If Notice & Access chosen, first Notice must be sent 40 days
prior to meeting with additional proxy materials to be sent 30
days prior to the meeting.
or add 45 days
(Transfer agent tabulates votes daily between mail date and meeting date)
Total calendar days to plan for proxy before the meeting
= 75 days min.

** The term “Meeting Documents”: means and includes (1) the Notice of Annual Meeting;
(2) the form of Proxy; and (3) the applicable legal documents that pertain to matters to
be voted at meeting.

Corporate/Issuer Services

Internet Access & Records Access
Annual Meeting & Proxy Support
Proxy Planning Calendar
Corporate Action Processing
Issuer Online Forms
Cost Basis Support
Educational Resources:

Order Book

Investor/Shareholder Services

How do I transfer shares?
How do I remove Rule 144 restrictions?
Shareholder Online Forms

Accessing my Individual Account Info

Changing My Address
Voting My Proxy
Printing a Statement

I lost my certificate.

How do I get it replaced? 

Consultation and Guidance

Application for CUSIP Number
15c-211 Application to FINRA
S-1 Registration Statement
Submission for DTC & FAST Eligibility
Listed and Non-listed Markets
Healing Shell Companies


Edgar Filings
Educational Resources:

Order Book

Financial Industry Articles
and Issues

Securities Clearing Firms
Power to the People
Naked Short Selling Both

Archived Stock Articles

Internal Links

Related Sites

External Links

Calculate Adjusted Cost Basis
BRL Law Group
Rule 144 Letters
Attorney William Aul
Director's Desk